We offer a complete trends of end-to-end solutions to help you launch your own collection:
Three to six months before the beginning of every buying season for Spring/Summer and Autumn/Winter, research on textile applications, yarns & accessories, should result in the presentation of no less than 60 designs for selection into sample execution.
This means contacting yarn suppliers to determine any new developments and prices with the capacity of shipment. Determining which factories/manufacturers are capable of fulfilling certain clients’ requirements and standards.
- Investigate new trends and fabrics/yarn/accessories for each season.
- Develop your collection for presentation. We can also develop exclusive collections per buyer.
- Identify the factory set-up most suitable for the product of interest.
- Negotiate the best price for fabrics/yarn/accessories to achieve maximum return on investment.
- Negotiate the best price for the finished product.
The look for each client’s collection must be determined in order to present the right designs/samples at the right price range to the client and increase the probability of order placement.
Given that each client as its requirements to sustain its distribution chain, the factory/manufacturer must be correctly matched to the client in order to ensure that all the client’s requirements are fulfilled.
Samples requested by a client must be dispatched no more than 10 calendar days from date of request. Each sample must conform to client’s request in terms of composition, fabrication, color, style and price. Each sample must bear the Aeon Sourcing sample label duly accomplished with the style reference and size of said sample. On each sample, the hangtag must contain the necessary information for client to make a quick decision:
- Date of dispatch
- Style Reference
- Guage(i.e. 3 to 16)
- Yarn count
- Ends per strand
- Terms of delivery
Once all the client’s requested samples have been sent, there must be an aggressive follow-up on the status of these samples with the selection process of the client.
Checking the market for new yarns, fabrics, accessories, styles, etc is a year-long endeavor as the company must always be ready to offer the client a new design/style that could advance their collection. A quarterly report must be submitted in this regard to show the company that the employee is actively fulfilling this task.
Equally important is the continued search for manufacturers/factories that can provide the requirements for all our clients in terms of production capacity, quality, respect for Intellectual Property, Social Responsibility, and timely submission of required samples.
Each manufacturer/factory must be evaluated before confirming an order with them to verify that they meet all the standards and requirements demanded by the client of the factories that produce their products.
With the confirmation of an order (with the assumption factory evaluation has been done indicating the capacity factory has allotted for this order), the RETRO Plan is prepared dictating the various stages of production and the timetable that must be strictly observed to ensure timely delivery of goods.
From the shipment of the yarn to the stages of the approval process, all these elements are clearly stipulated in the RETRO PLAN next to a timetable, which should be referred to every Monday (consultation day) to determine that the production is on time. This way, any risk factors / problems that may arise can be identified and anticipated in production making for a more proactive than reactive response.
In the submission of samples, lab dips and accessories, these must be checked before forwarding to the client to ensure these comply with the order requirements. If not, these are to be returned to the factory / manufacturer for correction / replacement. The aim is for the client to exert as little effort as possible during this process by sending samples that would only require a Y/N reply.
Should the factory / manufacturer be unable to fulfill the order requirements, his proposal must be prepared immediately for client’s approval.
All approvals / instructions must be made in writing. All procedures clearly documented to avoid contest / argument about the clarity of said instruction / approval.
All samples dispatched to the client must be labeled accordingly. Garment samples must always have attached:
- Sample inspection report
- Sample label
- Hangtag with complete details
As each client has their specific requirements to meet the needs of their customers, as well as their distribution channels, the MANUAL for each account must be referred to regularly to ensure that all requirements are satisfied according to the allotted schedule.
Once approval has been received from the client, and goods passed all required laboratory tests, to commence with bulk production, we are to meet with all parties concerned with production to ensure that all parties are aware of the requirements, standards and schedule for the order.
- INITIAL PRODUCT CHECK (IPC) – inspection is conducted before any finished garments have been counted
- DURING PRODUCTION CONTROL (DUPRO)- inspection conducted at 3 stages (at least), after 10% output, after 30% output, after 60% output. This depends on the flow of production (problematic orders may require as many Dupro inspections found necessary to thoroughly check the quality of the goods at all stages).
- FINAL RANDOM INSPECTION (FRI)- conducted only when goods are 100% packed. Schedule to conduct FRI is made once factory / manufacturer sends the request for Final Inspection along with the correctly accomplished packing list. These documents are ideally received at least 2 days prior to the scheduled date of inspection.
It is recommended to start inspection as soon as possible in order to catch any problems that may be present prior to the assembly of the garment, when something can still be done to correct the situation.
All pertinent documents sent to the client must be checked to ensure that they comply with the given requirements:
- Proforma Invoice
- Letter of Credit
- Commercial Invoice
- Packing List
- Bill of Lading / Airway Bill
- GSP Form A
- Certificate of Origin
- Inspection Certificate (in cases of 3rd party inspection)
During the negotiation, all documents as stipulated in the Letter of Credit must be submitted in the manner required. This will be counter checked by Aeon Sourcing to ensure all follow the requirements for quick negotiation and payment.